1. Walk-ins are encouraged! Please bring a check
or credit card. Checks should be made out to VTSBDC/VTC
in the amount of $35. Receipts will be provided
for those people who require them.
2. Registration begins at 7:00 a.m. followed
by the opportunity to sign up for matchmaking
appointments with the exhibitors from 7:30 –
8:00 a.m. Welcoming remarks begin at 8:00 a.m.,
and matchmaking will commence at 8:20 a.m.
3. The format for the business matchmaking face
to face meetings includes a 10 minute appointment
with whomever you have signed up to meet. Maximize
your time with each buyer. Here is a suggested
way to break down the 10 minute meeting.
• 2 minutes – introduction and brief
company overview
• 2 minutes – description of your
products or services
• 2 minutes – description of your
past performance and successes
• 4 minutes – interaction with the
prime/agency to learn more about opportunities,
key contact people and next steps.
The companies that prepare in advance get the
most out of their meetings:
• Prior to the day of the Matchmaker, visit
the prime/agency website, peruse their contracting
opportunities, procurement needs and RFPs to become
familiar with their buying needs.
• Bring your business cards, company brochures,
and other marketing materials
4. A bell will ring at the end of each 10 minute
session. Please be considerate of the companies
that have reserved specific times for meetings.
5. The list of names of the primes and agencies
that plan to attend is always subject to change.
Circumstances beyond the control of the event
organizers sometimes results in the absence of
one or two prime contractors or agencies on the
day of the event. On the other hand, we often
have last minute additions as well. Every step
will be taken to keep all attendees aware of changes.
6. Your admission covers a luncheon buffet, with
keynote speakers.
7. The Hotel and Conference Center are fully
accessible. If you have any accessibility concerns
or other special needs, please contact us in advance.
Please contact Heather Gonyaw at hgonyaw@vtsbdc.org.
Please make such requests at least several days
in advance of the event, as there is a certain
lead time involved with the hotel.
8. Plan to stay the entire day to maximize your
benefit of the training and matchmaking experience.
Enjoy the event! We hope it is
successful for you!
